The developers need thorough feedback and specifications so they can build a product up to expectation, while an executive sponsor may just need summaries of progress. Providing more information than necessary may lose stakeholder interest and waste time. A direct means of communication is preferred by seasoned product owners.

It is at this meeting that the team discusses what went well and what, if anything, they would like to change to do differently. Alexa Alfonso is a former digital project manager at Crema, a product development agency based out of Kansas City that builds web and mobile apps for industry leaders. She now leads their growth team – helping to manage and organize marketing and sales efforts.

What Happens In Sprint Planning?

By tracking team velocity over time, teams will begin to focus less on utilization and consequently more on throughput. The product backlog can address just about anything, to include new functionality, bugs, and risks. Product backlog items (PBI’s) must be small enough to complete during a sprint and should be small enough to complete within a few days. All stories must be verified that they are implemented to the satisfaction of the Product Owner.

Sprint planning meeting explanation

They do so by moving items one at a time from the Product Backlog—a collection of all tasks that could be done—to the Sprint Backlog or simply the Todo list for that sprint. It can last anywhere from one to two hours for a two-week sprint. According to the Scrum Guide, the maximum length of Sprint Planning is eight hours if you run the rare one-month sprint.

After adjusting that number for the upcoming Sprint’s capacity, the total number of story points of the selected items should not exceed the team’s velocity. Some Scrum teams schedule backlog refinement as a separate meeting before Sprint Planning. During Sprint Planning, Scrum teams decide which are the most valuable Product Backlog items to deliver in the next Sprint. The Product Owner and development team do this together, by deciding on an overarching Sprint Goal and selecting relevant backlog items that help them achieve that objective. Agile software development is impossible without thorough planning.

The Product Owner ensures that attendees are prepared to discuss the most important Product Backlog items and how they map to the Product Goal. The Scrum Team may also invite other people to attend Sprint Planning to provide advice. If a company chooses an hour of planning per sprint week, and it operates on two-week sprint cycles, then each sprint meeting should be no more than two hours.

These changes come from a variety of sources, but according to scrum, understanding why is irrelevant, and change should simply be accepted, embraced and analyzed for benefits. Ultimately, this ceremony should provide a blameless space for members of the team to provide their honest feedback and recommendations for improvements. All actionable feedback should be collected and assigned so that members of the scrum team understand who is responsible for what. A sprint backlog should be continually updated to reflect market changes and customer needs.

The 2020 Scrum Guidetm

Each element of the framework serves a specific purpose that is essential to the overall value and results realized with Scrum. Changing the core design or ideas of Scrum, leaving out elements, or not following the rules of Scrum, covers up problems and limits the benefits of Scrum, potentially even rendering it useless. We wrote the first version of the Scrum Guide in 2010 to help people worldwide understand Scrum. We have evolved the Guide since then through small, functional updates.

Sprint Reviews can be conducted in a casual “Demo Friday” nature or can be set up to be more structured. This all depends on several variables of the scrum team, such as product lifecycle and release planning. During a sprint retrospective, the scrum team discusses what went right and areas for improvement in the sprint. They make tangible plans for how to improve their own process, tools and relationships.

  • However, it’s a very common component of scrum and other methodologies because it and can help to identify areas of improvement and mitigate risk for future sprints.
  • This person cannot make changes until the start of the next Sprint.
  • Moving forward, the scrum team would know that, on average, they complete 30 story points per sprint and could use this as a guide when going through the backlog items in sprint planning.
  • The sprint planning Scrum ceremony is a collaborative process that allows team members to have a say in when work happens.
  • They are the ones who refine the details on each backlog item and answer related questions coming from the team.

Learn how our visual workspace can revolutionize your Scrum team’s approach to planning and completing your next sprint. To determine the length of your meeting, first consider the length of your sprint. Multiply the number of weeks in your sprint by two hours—this should provide you with a rough estimate of how much time you’ll need for your sprint planning session.

The Development Team

These could be reasons why they couldn’t complete some stories or a new update that threw a wrench in the plan. It’s critical to set the stage for the team and the meeting itself by articulating aspirations, goals, or visions for the project. You can save time by adapting this sprint planning template. If you have an average amount of work that’s typically completed in each sprint, use that as your measuring stick of how much can get done while planning the sprint. If you’re working to establish this for a newly formed team, be sure to track how many story points are completed and accepted sprint over sprint. The PM lifeRelatable and informational content about the day-to-day of project management, common challenges and solutions, and all those little things that are great about being a project manager.

Sprint planning meeting explanation

Scrum sprint planning is a craft, so everyone gets better at it with time and practice. Agile encourages constant improvement, so don’t be upset if your first sprint planning meetings didn’t go as you expected. You’ll learn by doing and tailor the best way to work in sprints in your team. To wrap it up, there are a few key takeaways important to remember.

Let Us Talk About All Of The Roles Involved In A Typical Sprint Meeting

Developers don’t do anything that can endanger the Sprint Goal and only work on tasks that help achieve it. If you don’t refine Product Backlog items in advance, then you will probably have to allocate time for this process in Sprint Planning Meeting. Lucidchart is the intelligent diagramming application that empowers teams to clarify complexity, align their insights, and build the future—faster. With this intuitive, cloud-based solution, everyone can work visually and collaborate in real time while building flowcharts, mockups, UML diagrams, and more. Sprint Goal is a little description of what the goals and milestones of the team should be during the sprint. The whole team participates in writing this charter and they can always revert back to its central idea if they get off track.

Based on this information, attendees collaborate on what to do next. The Product Backlog may also be adjusted to meet new opportunities. The Sprint Review is a working session and the Scrum Team should avoid limiting it to a presentation. The purpose of the Sprint Review is to inspect the outcome of the Sprint and determine future adaptations.

A thorough product backlog refinement meeting makes your life easier. Remember the oh so long sprint planning meeting you held at the beginning of the sprint? If you take the time to refine your backlog, sprint planning is a quicker and smoother process. Just like review meetings, a sprint retrospective meeting is held at the end of each sprint. Whereas review meetings include the product owner and other stakeholders, retrospective meetings are primarily for the benefit of your Scrum team—there’s usually no need to get outside players involved. It’s the Product Owner’s responsibility to go through this master list before every Sprint Planning meeting.

Sprint planning is an important process for Agile methodologies. For a simplified example, if you have a team of seven people putting in eight productive hours a day, you’ll find their capacity by multiplying seven team members by eight hours. This gives you 56 points per day, or 280 points per 5-day workweek. Then you need to subtract unavailable time, which may include meetings, time off, and other distractions. For example, if you have a 2-hour team meeting every Wednesday, subtract 14 hours from the total , and if two team members are taking two days off each, subtract 32 hours from the total .

Fixing process problems inspired roughly half of the studies in using metrics. Finally, motivating people was found as the reason for using metrics in 25% of the studies, for example displaying a technical debt board can motivate people to reduce technical debt. The percentage does not add up to 100% because many studies had multiple motivations in using metrics. The SCRUM Master has a high understanding of the SCRUM process and makes sure that it is followed by the team. The SCRUM Master does not have to have anything except a cursory understanding of the information management domain being worked on in the sprint, although the more, the better.

What Is The Backlog?

Product owners can benefit from sprint planning meetings because they get a chance to voice their concerns about a product’s completion for the developer team to address. This is especially useful for busy product owners to speak with all members of a team at the same time to hear their opinions, perspectives and expert knowledge. Having sprint goals is also useful for you as a scrum master and for any other managers involved with your team who may want to see their progress toward a finished product. Seeing how your team members complete their work within the sprint can help you complete performance reviews and look for areas of improvement. How your team eventually performs will depend on many things, the length of the sprint being one of the key factors. While Scrum originally encourages teams to work in one-month sprints, many software development teams decided in favor of shorter ones to increase velocity.

Through a series of discussions and negotiations, the team should ultimately create at a sprint backlog that contains all items they are committing to complete at the end of the sprint. The sprint goal should be a shippable increment of work, meaning it can be demonstrated at the end of a sprint. The backlogs need to contain user stories that are relevant to the product, the release, and the sprints.

Such tactics for using within the Scrum framework vary widely and are described elsewhere. While Sprints should almost never be interrupted, this does not mean that change isn’t welcome within the Scrum framework. On the contrary, changes to the main Backlog can occur at any time. The Product Owner has free reign to make any additions, deletions, or modifications necessary before the next Sprint.

Agile Alliance Resources

And each Scrum team may include a Scrum Master, a Product Owner and numerous developers or designers. Typically, a Scrum How Sprint Planning Helps IT Teams team consists of three to nine people in total. Now it’s time to discuss how you’ll complete the items you’ve selected.

In product management, a timebox is a fixed amount of time allocated for a planned activity. Join our Insider Membership and connect with our community of people leading change in digital projects (It’s free!). The only way someone knows if something is complete is if there is a clear description of what “done” means. Also, team members may have been moved around or added since the last sprint.

The product owner can cancel a sprint if necessary, and may do so with input from others . For example, recent external circumstances may negate the value of the sprint goal, so it is pointless in continuing. Incomplete work should not be demonstrated; although stakeholders should be presented with product increments they will be receiving, but can also request to see work in progress if necessary.

The team will have a better idea of this the longer they work together. Whether you are formally trained as a project manager or an account manager who has been cast into the role, it’s your job—and privilege—to become a master in the art of managing projects. Our course will equip you with the fundamentals that will help you meet the daily challenges of project management, evolving as a professional in the big, wild world of Digital Project Management. Before we dive deeper into what a sprint planning meeting is, we should understand how Agile Scrum sprints work. The BVOP™ Scrum Master role combines skills, Agile thinking, and project management practices to enchant processes, teams, and stakeholders.

Like other ASD methods, XP also advocates short iteration and frequent releases of working code with the aim of increasing productivity but still accommodating requirements changes. XP was designed for collocated teams of eight to ten developers working with object-oriented programming language. The approach quickly became popular, among software developers who were not satisfied with the traditional software development approaches like waterfall. Meeting is held with the development team, management, and the Product Owner.